DATE: July 6, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator / CFO
Brian Wilcox, Purchasing Manager
SUBJECT:
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Acknowledge report of options to extend the terms of award for certain procurements having been recently exercised (Contract Nos. 2012-0023 (with Bi-County Solid Waste Management System for transport and disposal of solid waste), 2014-0019 (with Heritage Propane for propane fuel service for lawn mowers) and 2015-0106 (with Sun Life Assurance Company of Canada for stop-loss insurance for employee and retiree health and pharmacy programs))
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Purpose
The purpose of this memorandum is to report that options to extend the terms of award for certain procurements have been recently exercised.
Background
Options to extend the terms of award for the following procurement have been recently exercised:
Financial Impact
In general, exercising options to extend terms of award is anticipated in the City’s current fiscal year budget. Further, each department has indicated that the City’s approved budget currently provides sufficient funding for the City exercising the option to extend or, if applicable, for the portion of the extended term of award to be allocated to the current City fiscal year.
Recommendation
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Staff recommends that the Board of Mayor and Aldermen acknowledge receipt of this report that options to extend the terms of award for certain procurements have been recently exercised. Copies of the notices of intent to exercise these options, as accepted by the vendor, are attached.