DATE: February 26, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit for Main Street Festival sponsored by the Heritage Foundation on April 23 - 24, 2016 in Downtown Franklin. (03-09-16 WS) .
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Purpose
Consideration of Event Permit for Main Street Festival sponsored by the Heritage Foundation on April 23 - 24, 2016 in Downtown Franklin
Background
The event, organized by the Heritage Foundation and consisting of more than 200 arts/crafts vendors and entertainment, brings in an estimated 130,000 visitors to Franklin each year. The festival is scheduled for April 23rd - 24th. This year, the event will not include a carnival.
Recommendation
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Staff recommends approval of the event with the following conditions:
* Applicant will provide detailed map/layout to City detailing location of tents, vendors, etc. at least 15 days prior to event.
* Applicant will provide at least one portable restroom trailer to be available for attendees. City will provide water and electricity for the trailer.
* Applicant will provide a $1,000 damage deposit to City prior to event.
* Church Street Parking Lot will be closed for official vehicles only.
* Applicant will use the lobby area in City Hall to allow vendors to sign-in beginning at 8 p.m. on April 22nd.
* When arriving for set up, vendors must enter the area via Third Avenue South. All vehicles must be out of the area no later than 9 a.m. on Saturday, April 23rd.
Risk Management:
* Applicant will provide certificate of insurance with liquor liability naming the City as additional insured.
* Any accidents or injuries occurring during the event should be reported to City representatives immediately.
* Vendor vehicles will be easily identifiable with placard or flyer in windshield which contains vendor name and booth number.
* In Kids Areas on Third Ave South, ri...
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