DATE: April 19, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Shirley K. Harmon-Gower, Director of Human Resources
Sara E. Sylvis, Risk/Benefits Manager
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration of procurement award to Aetna Life Insurance Company of Hartford, Connecticut, in the total estimated annual amount of $99,502 for long-term disability group employee insurance benefits for a three-year term of award with two one-year options to extend, for the Human Resources Department (Purchasing Office Procurement Solicitation No. 2016-019; Contract No. 2016-0113; 05/10/16 WS)
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Purpose
The purpose of this procurement is to purchase long-term disability group employee insurance benefits for a term of award of three (3) policy years, effective upon acceptance by the City for the policy year to begin July 1, 2016, with two (2) options to extend the term of award, each time for one (1) additional policy year, for a maximum possible term of award of five (5) policy years total.
Background
The City published on February 18, 2016, a Notice to Bidders in the Williamson Herald for the following two (2) separate and independent group employee insurance procurements: (a) group life, accidental death and dismemberment, and supplemental life (Purchasing Office Solicitation No. 2016-018); and (b) long-term disability (Solicitation No. 2016-019). In addition, solicitation documents were sent on or about the same date directly to nineteen (19) potential proposers known or thought to be interested in this solicitation. Proposals from eight (8) vendors were publicly opened at the submittal opening held on March 22, 2016. A tabulation of the proposals received for this solicitation is attached.
The proposals were evaluated according to the weighted evaluation criteria identified in the Request for Proposals issued by the City. Two of t...
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