DATE: March 14, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration Of Event Permit For Wine Down Main Street Sponsored By The Boys And Girls Club Of Middle Tennessee On November 5, 2016 In Downtown Franklin. (3-22-16 WS)
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Purpose
The purpose of this memorandum is to outline recommendations for approval of the Wine Down Main Street event.
Background
The Boys & Girls Club of Middle Tennessee has requested an Event Permit for the Annual Wine Down Main Street (WDMS) scheduled for November 5, 2016. WDMS is a ticketed event that allows patrons with tickets to sample wines located in various stores along Main Street. Event will include a stage with live music at Five Points. Requested closure is 3 p.m. until 11 p.m. Estimated attendance is 2,000. All proceeds benefit the Boys & Girls Club of Franklin/Williamson County.
Recommendation
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Staff recommends approval of the event application with the following recommendations:
* Applicant will provide a $1,000 refundable damage deposit to City prior to event.
* Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods.
* Advertise and staff a logical "safe ride" initiative
* Risk Management:
o Applicant will provide certificate of insurance naming the City as additional insured. Certificate should include liquor liability.
* Streets Department:
o Department will set-up closure and provide barricades beginning at 3 p.m. on November 5th.
o Department will close Fifth Third Bank quadrant of the Square at 5 a.m. on November 5th. Applicant will provide volunteers to close remaining quadrants of the Square and parking spaces along Main Street two hours before street closure (Department will provide cones).
o Department will place "No Parking after 3 p.m." signs along Main Street.
o Applicant or designee will stay present at...
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