DATE: May 20, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Rocky Garzarek, Fire Chief
Todd Horton, Deputy Fire Chief for Administration and Emergency Management
Brian Wilcox, Purchasing Manager
SUBJECT:
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Acknowledge report of sole-source purchase from Franklin Plumbing and Heating Co., Inc. of Franklin in the total estimated amount of $25,025 less trade if applicable for improvements to the vehicle exhaust extraction system in place at each of the City's fire stations ($30,000 budgeted in 110-82660-42200 for fiscal year 2015)
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Purpose
The purpose of this memorandum is to report the sole-source purchase from Franklin Plumbing and Heating Co., Inc. of Franklin in the total estimated amount of $25,025 less trade if applicable for improvements to the vehicle exhaust extraction system in place at each of the City's fire stations. The purpose of this purchase is to eliminate the need to operate and replace pneumatic air compressors and thereby reduce the out-of-service time and repair costs of maintaining the system.
Background
City Purchasing Policy allows for the following category of sole-source purchases valued at or greater than $25,000 not to require individual authorization by the Board of Mayor and Aldermen (but which shall be reported to the Board): Purchases of items necessary to maintain, expand or improve a manufacturer-specific system already in use by the City and that requires interconnectivity of and/or communication between the component parts, so long as the product manufacturer representative has stated in writing that the vendor is the sole source available to the City of Franklin, and so long as the vendor has stated in writing that the quoted pricing is the lowest municipal unit pricing available at that time and in the foreseeable future for the quantity indicated.
Staff is of the opinion that the purchase of ...
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