DATE: March 3, 2020
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Brock, Assistant City Administrator / CFO
Kevin Townsel, Human Resources Director
Sara Sylvis, Risk/Benefits Manager
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration Of Procurement Award To Urgent Team Management Of Tennessee, LLC Of Nashville, Tennessee In The Total Annual Estimated Amount Of $345,515 For Near-Site Clinic Healthcare Services For The Human Resources Department For A Term Of Award (Purchasing Office Procurement Solicitation No. 2020-016; COF Contract No. 2020-0055) (WS 3/10/20)
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Purpose
The purpose of this procurement is to purchase near-site clinic healthcare services for the Human Resources Department for a term of award of one (1) year with four (4) options to extend, each time for up to one (1) additional year. The near-site clinic healthcare services would provide another option to City employees, covered dependents and prospective employees for certain medical services.
Background
The City published on January 9, 2020 a Notice to Proposers in the Williamson Herald for near-site clinic healthcare services. In addition, solicitation documents were sent on or about the same date directly to twelve (12) potential proposers known or thought to be interested in this solicitation. Proposals from five (5) service providers were publicly opened at the submittal opening held on February 11, 2020. A tabulation of the proposals received for this solicitation is attached.
Using evaluation criteria included in the request for proposals, the proposal evaluation team, consisting of the Human Resources Director, the Risk/Benefits Manager and two other staff of the Human Resources Department as well as the Assistant City Administrator for Finance and Administration, recommends the City select the proposal submitted by Urgent Team Management of Tennessee, LLC of Nashville, Tennessee. The evaluation criteria included in t...
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