DATE: June 16, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Bob Martin, Interim Director of Planning and Sustainability
Fred Banner, Director of Information Technology
Brian Wilcox, Purchasing Manager
SUBJECT:
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*Acknowledge Report Of Contract Award To Novacopy, Inc. Of Nashville In The Total Estimated Amount Of $37,605 For Two (2) New Commercial-Grade Multifunction Copiers Of Varying Specifications, Comprised Of $13,947 For Purchase Of The Machines And An Estimated $23,658 For 60 Months Of Maintenance Services, For Planning And Sustainability Department (FY2015) And Information Technology Department (FY2016) (Purchasing Office Procurement Solicitation No. 2015-041 and 2015-042; Contract No. 2015-0164)
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Purpose
The purpose of this procurement is to purchase (a) supply, delivery, installation, setup of and training for a minimum of two (2) new commercial-grade multifunction copiers of varying specifications and for varying dates of delivery; (b) ongoing maintenance services for said new copiers for as long as the machines are owned by the City; and (c) removal and disposal of a minimum of two (2) surplus copiers currently owned by the City. One new multifunction copier is for the Planning and Sustainability Department and replaces two existing copiers in that department. The other new multifunction copier is for the Information Technology Department and is to be assigned to the Application Group of that department.
Background
The City published on May 28, 2015 a Notice to Bidders in the Williamson Herald for supply, delivery, installation, setup of and training for a minimum of two (2) new commercial-grade multifunction copiers of varying specifications and for varying dates of delivery; maintenance services for said new copiers; and removal and disposal of a minimum of two (2) surplus copiers currently owned by the City. In additio...
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