DATE: November 6, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consider recommendation to direct staff to pursue obtaining legislative authority for the Board to consider whether to increase the City's threshold for sealed submittals pursuant to public advertisement
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Purpose
The purpose of this memorandum is to provide the Board of Mayor and Aldermen with information to consider whether to direct staff to pursue obtaining legislative authority for the Board to consider whether to increase the City's threshold for sealed submittals pursuant to public advertisement. If such legislative authority were to be sought and granted, because the dollar amount of the threshold for sealed submittals pursuant to public advertisement is established in Sec. 5-502 of the City of Franklin Municipal Code, any adjustment to the dollar amount of the threshold for sealed submittals pursuant to public advertisement would require an ordinance to amend that provision.
Background
The Municipal Purchasing Law of 1983 was amended by 2008 Public Chapter 879 of the Tennessee General Assembly (now codified as Tennessee Code Annotated ? 6-56-306), permitting certain municipalities to increase to $25,000 the minimum dollar value of purchases at or above which is required sealed submittals pursuant to public advertisement. The City of Franklin is one of the eligible municipalities. By Ordinance No. 2010-72, the Board chose to implement this $25,000 threshold effective July 1, 2011.
For the following reasons, staff recommends that the Board direct staff to pursue obtaining legislative authority for the Board to consider whether to increase to $50,000 the City's threshold for sealed submittals pursuant to public advertisement:
1. While sealed bids / proposals may be a means of obtaining best procurement pricing, it is a more...
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