DATE: June 9, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit Application for St. Paul's BBQ on July 25, 2015 in Downtown Franklin Sponsored by St. Paul's Episcopal Church (06/23/15 WS)
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Purpose
The purpose of this memo is to outline recommendations for approval of the St. Paul's Episcopal BBQ Event application.
Background
St. Paul's Episcopal Church has scheduled their annual BBQ for July 25th. The event takes place on 6th Avenue North; closure is requested from 8 a.m. through 8 p.m. Proceeds benefit St. Paul's Episcopal Church. Estimated attendance is 600.
Recommendation
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Staff recommends approval of the event application with the following recommendations:
· Applicant will provide a $1,000 refundable damage deposit to City prior to event.
· Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods.
· Risk Management:
o Applicant will provide certificate of insurance naming the City as additional insured.
· Police Department:
o The requested closure has no effect on flow of traffic; event will not need to hire off-duty officers.
· Sanitation and Environmental Services Department:
o Department will provide two dumpsters and 15 roll-outs.
· Fire Department:
o Tent permit and inspection will be required.