File #: 15-0545    Version: 1 Name:
Type: Event Permit Status: Passed
File created: 6/5/2015 In control: Board of Mayor & Aldermen
On agenda: 7/14/2015 Final action: 7/14/2015
Title: Consideration of Event Permit Application for St. Paul's BBQ on July 25, 2015 in Downtown Franklin Sponsored by St. Paul's Episcopal Church (06/23/15 WS)
Sponsors: Deb Faulkner
Attachments: 1. St Pauls Permit REVISED Application 2015.pdf
DATE:                  June 9, 2015
 
TO:            Board of Mayor and Aldermen
 
FROM:            Eric Stuckey, City Administrator
            Special Events Advisory Team
            
SUBJECT:            
title
Consideration of Event Permit Application for St. Paul's BBQ on July 25, 2015 in Downtown Franklin Sponsored by St. Paul's Episcopal Church (06/23/15 WS)
body
 
Purpose
The purpose of this memo is to outline recommendations for approval of the St. Paul's Episcopal BBQ Event application.
 
Background
St. Paul's Episcopal Church has scheduled their annual BBQ for July 25th.  The event takes place on 6th Avenue North; closure is requested from 8 a.m. through 8 p.m.  Proceeds benefit St. Paul's Episcopal Church.  Estimated attendance is 600.
 
Recommendation
rec
Staff recommends approval of the event application with the following recommendations:
 
·      Applicant will provide a $1,000 refundable damage deposit to City prior to event.
 
·      Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods.
 
·      Risk Management:
o      Applicant will provide certificate of insurance naming the City as additional insured.
 
·      Police Department:
o      The requested closure has no effect on flow of traffic; event will not need to hire off-duty officers.
 
·      Sanitation and Environmental Services Department:
o      Department will provide two dumpsters and 15 roll-outs.
 
·      Fire Department:
o      Tent permit and inspection will be required.