DATE: October 1, 2014
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul P. Holzen, Director of Engineering
William Banks, Staff Engineer
SUBJECT:
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Consideration of Resolution 2014-72, a Resolution Rejecting the September 17, 2014 Construction Bid for the 3rd Avenue North Trail/Greenway Project (TDOT Pin 109424.00, COF Contract 2012-0069) (10/14/14 WS)
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Purpose
The purpose of this memorandum is to provide the Board of Mayor and Aldermen (BOMA) with information to consider Resolution 2014-72, a resolution rejecting all bids for the 3rd Avenue North Trail/Greenway project.
Background
The 3rd Avenue North Trail/Greenway Project was bid out on September 17, 2014. One bid was submitted by Civil Constructors, LLC in the amount of $1,456,197.90. At this time staff is recommending rejecting this bid for the following reasons:
· Only one bid was submitted. This bid was 27% higher than the original cost estimate.
· There appears to be two or three line items in their bid package that are unbalanced, which could cause significant project overruns if additional quantities are required during construction;
· The contractor was unable to meet the required Disadvantaged Business Enterprise (DBE) goal.
If the Board approves this Resolution staff will move forward with preparing a new bid advertisement and rebid the project in early December. This should allow plenty of time to start construction February-March 2015.
Financial Impact
None at this time.
Recommendation
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Staff recommends approval of Resolution 2014-72, rejecting bids for this project.