DATE: March 17, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
David Parker, City Engineer/CIP Executive
SUBJECT:
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Consideration of Amendment No. 3 to COF Contract No. 2012-0183; Professional Services Agreement with Smith Seckman Reid, Inc. (SSR) for the Design of the Water Treatment Plant Modifications Project in an Amount Not to Exceed $106,425.00.
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Amendment No. 3 to the SSR Professional Services Agreement for the Water Treatment Plant Modifications project for the additional work requested by the City.
Background
On November 27, 2012, the BOMA approved the Professional Services Agreement (COF Contract No. 2012-0183) with SSR for the design of the Water Treatment Plan Modifications (WTP) project. Since that time BOMA has approved two (2) Amendments to this Agreement. The first Amendment was approved on June 25, 201 to add the design services for an upgrade to the Raw Water Intake and Pump Station associated with the WTP. Amendment No. 2 was approved on January 14, 2014 to add to the agreement the design, bid and installation work required to have the interim Ultraviolent (UV) disinfection treatment upgrade to the WTP to meet the Environmental Protection Agency's Long Term Surface Treatment Rule.
The proposed Amendment No. 3 is in order to include the work necessary for the pre-selection process of the hollow fiber membrane filtration system (Membrane) that is to be employed at the WTP. This pre-selection process is needed due to each different manufacturer of Membrane equipment requiring a different designed facility for their equipment. Also included in this Amendment is the design efforts needed for the inclusion of other alternative treatment solutions, such as the Advanced Oxidation Process (AOP), selected by staff to better enhance the capabilities of the WTP.
It is anticipated that there will be an additional amendment to SSR's Professional Services Agreement as this project proceeds to construction contract bidding. This additional amendment will be for construction administration and resident inspection during the construction phase of the project.
Financial Impact
The financial impact of Amendment No. 3 to COF Contract No. 2012-0183 is an increase of One Hundred Six Thousand Four Hundred Twenty-Five and No/100 Dollars ($106,425.00). With approval of this Amendment the total Professional Services Agreement cost with Smith Seckman Reid, Inc. for the design of the Water Treatment Plant project will be One Million Seven Hundred Twenty Thousand Five Hundred Twenty and No/100 Dollars ($1,720,520.00). The estimated construction cost for the Water Treatment Plant Enhancement project is $11.5-$12 million.
Recommendation
Staff recommends approval of Amendment No. 3 to COF Contract No. 2012-0183 with Smith Seckman Reid, Inc.