DATE: October 29, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
David Parker, City Engineer/CIP Executive
Mark Hilty, Director of Water Management
Paul Holzen, Director of Engineering
Patricia Proctor, Utilities Project Manager
SUBJECT:
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Consideration of Change Order No. 1 to the Construction Contract (COF Contract No. 2014-0301) with J.S. Haren for the Fieldstone Farms Pump Station No. 1 Rehabilitation Project for a cost INCREASE of $109,522.00 (10/29/15 CIC 4-0)
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Change Order No. 1 to COF Contract No. 2014-0301 with J.S. Haren to raise the wetwell walls, valve vault walls, and the electric room slab and to include a contingency line item with the project.
Background
The project was submitted to the Building and Neighborhood Services Department for review and approval during the bidding phase. It was determined during that review that the wetwell walls, valve vault walls, and the electric room slab needed to be raised in order to be one (1) vertical foot above the existing floodplain elevation. The contractor has submitted a cost of $9,522.00 to perform this additional work. This estimate is acceptable for the amount of work to be done.
After the project was bid, the consultant and City Staff discussed the practicality of including a contingency line item to the project. This would allow the project to keep moving in the case of unforeseen circumstances. This change order includes a request of $100,000.00 to establish a project contingency.
Financial Impact
The cost as negotiated with J.S. Haren for the additional work and contingency line item is a total amount not to exceed $109,522.00 ($9,522.00 for the onsite work and $100,000.00 for the contingency line item number amount). The original bid amount was $1,592,000.00, which is lower than the preliminary cost estimate of $2,756,000.00 for construction of a new pump station. The proposed change order amount of $109,522.00 is anticipated to come from the same fund that the pump station construction is currently being paid out of, which is the Sewer Operating Fund.
Recommendation
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Staff recommends approval of Change Order No. 1 to the construction contract (COF Contract No. 2014-0301) with J.S. Haren for the Fieldstone Farms Pump Station No. 1 Rehabilitation Project at a cost INCREASE not to exceed $109,522.00.