DATE: August 27, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
David Parker, City Engineer/CIP Executive
Paul Holzen, Director of Engineering
Jonathan Marston, Staff Engineer 3
SUBJECT:
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Consideration of a Professional Services Agreement (COF Contract No. 2015-0284) with Barge Waggoner Sumner & Cannon, Inc. for the Development of Street Lighting Standards for a Lump Sum Fee of $43,500.00 (08/27/15 CIC 3-0)
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning a professional services agreement (PSA) with Barge Waggoner Sumner & Cannon, Inc. (BWSC) for the development of street lighting standards to be included in the Franklin Transportation & Street Technical Standards.
Background
In recent years, the City of Franklin has revised its opinion on the ownership, operation, and maintenance of street lighting systems. In the past, all street lighting was ultimately owned, operated and maintained by the Middle Tennessee Electric Membership Corporation (MTEMC), with the City of Franklin paying a fee, per fixture, for these services. On several recent capital projects (i.e. Carothers Parkway Phase 2, McEwen Drive Phase 3, Carothers Parkway South Extension, etc.) the City has decided to install street lighting that will be owned, maintained, and operated by the City, with payment to MTEMC for electricity only. Throughout these projects, staff has tried to be consistent with the design and construction of street lights. However, the City does not have a full technical standard as it relates to street lights.
In 2014, several City staff members worked on an internal task force to investigate and to develop standards for future City street lights. Unfortunately, this effort was never fully completed and adopted as a City standard. The purpose of this project is to provide additional technical input and further development of design standardization that builds off the effort of the original task force. The final deliverable will be a completed Street Lighting Standard that will be fully integrated with the existing Franklin Transportation & Street Technical Standards, which can be provided to all future developers, project engineer, and contractors.
Financial Impact
In the FY 2016 Budget, the Engineering Department has $75,000 budgeted under Engineering Services (82540). It is anticipated that the funding for this project will come from this budget item.
Recommendation
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Staff recommends approval of the PSA (COF Contract No. 2015-0284) with BWSC for the development of street lighting standards in the lump sum amount of $43,500.00.