DATE: January 28, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, Director of Engineering
Jonathan Marston, Staff Engineer 3
William Banks, Staff Engineer 1
SUBJECT:
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*Consideration of a Professional Services Agreement (COF Contract No. 2016-0015) with Barge Waggoner Sumner & Cannon, Inc. for the Preliminary Engineering Phase (Environmental Only) for the Columbia Avenue Widening Improvements Project in an Amount Not to Exceed $1,070,450.00 (01/28/16 CIC 4-0)
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning a Professional Services Agreement (PSA) with Barge Waggoner Sumner & Cannon, Inc. (BWSC) for the Preliminary Engineering Phase (Environmental Only) for the Columbia Avenue Widening Project.
Background
The widening of Columbia Avenue is needed to accommodate the projected traffic volume and increase the mobility to and from downtown Franklin. The approved Transportation Planning Report recommends a 4-5 lane arterial section with 4’ bike lanes from Mack Hatcher Parkway to Alpha Drive, 3’-6’ grass strip, two 5’ sidewalks and a 14’ median from Southeast Parkway to Confederate Drive. Below is a brief history of the project:
September 26, 2006 The Board approved a PSA with Fischbach Transportation Group, Inc. in the amount of $21,500 for the Columbia Ave Transportation Planning Report
January 23, 2008 A public meeting was held with the public and impacted property owners.
November 17, 2010 The Transportation Planning Report for Columbia Avenue (SR-6/US31), from Mack Hatcher Parkway to Downs Boulevard, was approved by TDOT.
December 11, 2013 The Executive Board of the Nashville Area Metropolitan Planning Organization adopted the FYs 2014-2017 Transportation Improvement Program funding the environmental and design phase associated with this project in the amount of $2,000,000 (80% Federal and 20% Local).
March 13, 2014 BOMA approves Resolution 2014-13, adopting the funding plan for the FY 2014-2018 CIP, which includes $821,500 for professional design services for the Columbia Avenue Widening Project.
June 4, 2014 The City received a letter from Paul Degges, TDOT Deputy Commissioner and Chief Engineer, committing the State to participate in covering the required 20% match associated with the cost of this project.
September 9, 2014 BOMA approves Resolution 2014-63, which authorized the Mayor and City Staff to submit the Project Initiation Form and Checklist
June 7, 2015 Public notice regarding a Request for Qualifications (RFQ) and Letters of Interests (LOI) for design services was advertised in the Tennessean newspaper.
July 8, 2015 City receives Letters of Interest and Statements of Qualifications from 16 engineering design consultants
July 14, 2015 BOMA approves Local Agency Project Agreement (COF Contract No. 2014-0289) with TDOT to begin the Columbia Avenue Widening Project.
September 14-15, 2015 City staff interviews top 5 scoring firms
October 13, 2015 BOMA approves Resolution 2015-82, authorizing staff to enter contract negotiations with BWSC, the highest scoring firm from the consultant interviews.
Staff recently completed negotiations with BWSC for the preliminary engineering design phase scope of services with BWSC, which can be seen in “Attachment A”.
Financial Impact
The Columbia Avenue Widening Project, in its basic form, is funded entirely by Federal and State Funds (80% Fed/20% State). Because the City of Franklin is managing this project, it will be required to initially pay invoice and then request reimbursement from TDOT. Resolution 2014-13, which was approved by the BOMA on March 13, 2014, includes $821,500.00 in General Obligation Bonds for professional design services for the Columbia Avenue Widening Project.
Per the negotiated BWSC scope of services for the preliminary engineering phase, the professional design services are at a not-to-exceed cost of $1,070,450.00.
Recommendation
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Staff recommends Staff recommends approval of the PSA (COF Contract 2016-0015) with BWSC.