DATE: November 20, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Vernon Gerth, ACA Community and Economic Development
Chris Bridgewater, Director BNS
Kathleen Sauseda, Housing Development Coordinator
SUBJECT:
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*Consideration of Amendment 1 to Contract 2016-0035 with Franklin Housing Authority (FHA) for Public Facilities Improvements Utilizing Community Development Block Grant (CDBG) Funds from Program Year 2015-2016.
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Purpose
The purpose of this memorandum is to provide the Board of Mayor and Aldermen (BOMA) with information regarding increasing the FHA COF Contract No 2016-0035 by Ten-Thousand Five-Hundred Fifty-Four and 57/100 ($10,554.57) to reflect the difference in the original CDBG award and the current available funds. Originally the City allocated $60,311.80 of the 2015-16 CDBG funds to the Housing and Urban Development activity Public Facilities. The allocation was divided between three non-profits that met the criteria within the Request for Proposal.
Background
The allocation was divided into the following contract amounts. CHP, (COF Contract No. 2016-0226) $21,109.13, FHA (COF Contract No. 2016-0035) $21,109.13 and Bridges of Williamson County (COF Contract No. 2016-0227) $18,093.54. Additional funds became available when CHP notified the City that they were unable to obtain the easements necessary to meet the scope of work that had been identified for this project. The funds from the voided contract with CHP were split equally between the remaining two contracts in the Public Facilities activity.
Both FHA and Bridges of Williamson County have submitted a request and new scope of work reflecting their desire and ability to utilize these additional funds.
Financial Impact
There is no financial impact to the City. This recommended change is to re-allocate the funds equally to FHA and Bridges of Williamson County. The table below reflects how the City will amend the current contracts to include the additional funds as referenced below:
|
Program Year 2015-16 |
Public Facilities |
|
Original Award |
Proposed Change |
New Award |
|
Contract 2016-0226 |
CHP (VOID) |
|
$21,109.13 |
($21,109.13) |
$0.00 |
|
Contract 2016-0035 |
FHA |
|
$21,109.13 |
$10,554.57 |
$31,663.70 |
|
Contract 2016-0227 |
BRIDGES |
|
$18,093.54 |
$10,554.56 |
$28,648.10 |
Recommendation
Staff recommends approval to amend the contract amount.