DATE: October 31, 2014
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
David Parker, P.E, City Engineer/CIP Executive
Paul P. Holzen, P.E., Director of Engineering
SUBJECT:
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Consideration of Amendment No. 1 to the Professional Services Agreement (COF Contract 2013-0034) with CDM Smith, Inc for the Mack Hatcher Extension Project [SR-397 Mack Hatcher Parkway West, From South of SR-96, West of Franklin to East of SR-106 (US-431) North of Franklin Williamson County] For a Not-to-Exceed amount of $355,056. (11/12/14 CIC 3-0).
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Purpose
The purpose of this memorandum is to bring forward a new Professional Services Agreement with CDM Smith, Inc for the re-design of the Mack Hatcher Parkway Extension Project.
Background
Final roadway and construction plans where submitted to TDOT on May 6, 2011 to finalize the design of the Mack Hatcher Parkway Extension project. Since that time TDOT has requested numerous meeting to discuss the intersection designs at SR96 and Del Rio Pike, landscaping design, haul road and temporary bridge access, pavement re-design and the requirement to updated our erosion prevention and sediment control plans per TDEC's new General Permit (issued May 23, 2011). On March 19, 2013 the City of Franklin received a letter from Paul Degges, TDOT Deputy Commissioner and Chief Engineer requesting the City to revise and resubmit plans to reflect re-design of the roundabouts at SR96 and Del Rio Pike to signalized intersections. This work was completed at a cost of $277,500. TDOT is now asking the City to redesign the project as a two lane arterial roadway. The additional cost as negotiated with TDOT, City and CDM Smith, Inc is for an amount not to exceed $355,056.
Below is a summary of the historical contact cost and amendments associated with the design:
6/14/2007 BOMA approved an agreement with CDM Smith, Inc (Formally known as WilburSmith Associates) for preliminary design of the extension of Mack Hatcher Parkway from Hillsboro Road to S.R. 96 West. The contract amount was for an amount not to exceed $1,471,034.
1/15/2008 BOMA approved Amendment Number 1 for a lump sum amount of $179,907.
3/24/2008 BOMA Approved Amendment Number 2 for additional services to include archaeological and wetlands delineation study in the amount of $13,000.
5/27/2008 BOMA approved Amendment Number 3 for additional services to include a structures design alternate as required by TDOT for a Lump Sum Amount of $39,000.
7/8/2008 BOMA approved Amendment Number 4 for additional services to include a hydraulic analysis for the southern extension of the Mack Hatcher Parkway for a lump sum amount of $62,540.
12/9/2008 BOMA approved Amendment Number 5 for additional services to explore the formation of a sinkhole located at 925 Rebel Circle in the alignment of Mack Hatcher Parkway. The amendment was for an amount not to exceed $7,000.
3/24/2009 BOMA approved a commitment to TDOT of $5,000,000 for Right-of-Way, Legal descriptions, Exhibits and Acquisitions and the Final Design for the Mack Hatcher Pkwy Extension Project.
3/24/2009 BOMA Approved Amendment Number 6 for additional services for the production of legal descriptions and standard exhibits for the Rights-of-way Acquisition process for a lump sum amount of $30,100.00.
3/24/2009 BOMA Approved Amendment number 7 for the Final Design of the Mack Hatcher Pkwy Extension Project in an amount not to exceed $1,690,000.
8/25/2009 BOMA approved Amendment Number 8 for additional service to add signalization design at the intersection of Hillsboro Road and Mack Hatcher Parkway for a lump sum amount of $9,920.00.
11/24/2009 BOMA Approved Amendment Number 9 for additional services related to the design of Mack Hatcher Parkway and coordination with Hillsboro Road Project in an amount of $5,000.
4/23/2013 BOMA approved a Professional Services Agreement (COF Contract 2013-0034) with CDM Smith, Inc for the Mack Hatcher Extension Project [SR-397 Mack Hatcher Parkway West, From South of SR-96, West of Franklin to East of SR-106 (US-431) North of Franklin Williamson County] For a Not-to-Exceed amount of $277,500.
6/10/2014 BOMA approved Resolution 2014-37, A Resolution to Endorse the Tennessee Department of Transportation's Proposal to Construct the Mack Hatcher Northwest Extension Project as a Two Lane Arterial Roadway with the Ability to Widen to a Four Lane Arterial Roadway in the Future
Financial Impact
The additional cost as negotiated with TDOT, City and CDM Smith, Inc is for an amount not to exceed $355,056. This cost is 100% reimbursable by TDOT.
Recommendation
Staff recommends approval of Amendment No. 1 to the Professional Services Agreement (COF Contract 2013-0034) with CDM Smith, Inc for the Mack Hatcher Extension Project