DATE: May 13, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, Director of Engineering
William Banks, Staff Engineer
SUBJECT:
title
Consideration of Change Order No. 1 to the Construction Contract (COF Contract No. 2014-0037, Resolution 2015-46) with Jones Bros. Contractors, LLC for the 3rd Avenue North Trail/Greenway Project (Bicentennial Park Phase I, TDOT PIN 109424.00) (05/26/16 CIC 4-0)
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Purpose
The purpose of this memorandum is to provide information to the City of Franklin Board of Mayor and Aldermen (BOMA) concerning Change Order No. 1 to the construction contract (COF Contract No. 2014-0037, Resolution 2015-46) with Jones Bros. Contractors, LLC for the 3rd Avenue North Trail/Greenway Project (Bicentennial Park Phase I, TDOT PIN 109424.00).
Background
The 3rd Avenue North Trail/Greenway (Bicentennial Park Phase I) construction contract was awarded by BOMA to Jones Bros. Contractors, LLC on August 11, 2015, in the amount of $1,253,257.31. The original contract completion date was scheduled for May 17, 2016 (240 Calendar Days).
This Change Order No. 1 includes small changes required to properly complete the project, and a request for additional time to the construction contract. Change Order No. 1 details include the following:
1. Additional pay items:
a. Tree removal to eliminate a conflict with overlook installation.
b. Storm drainage structures to tie into the 3rd Ave N Roadway Project’s storm system.
c. Surge stone required for compaction around water stairs and under the overlook structure to prevent area from washing out when river level rises. Also, the existing excavated soil did not meet specifications for backfill placement, so it could not be re-used as indicated on the plans.
2. Modify contract time as follows:
a. 10 additional calendar days due to normal weather delays/impacts (rain, snow, etc.) from September 2015 thru April 2016.
b. 65 additional calendar days due to the Harpeth River’s high water levels during the winter months, causing delays in the water stairs and overlook construction. The original stream diversion was not sufficient for the high water levels encountered during the winter months. A secondary stream diversion was installed using sheet piling and steel beams in order to provide an area that could be properly de-watered by the contractor.
c. Contract time will increase from 240 Calendar Days to 315 Calendar Days, with a new completion date of July 31, 2016.
See attached Exhibit A for the Change Order No. 1 documentation.
Financial Impact
There is a $100,000.00 contingency amount built in for this construction project per Resolution 2015-46. Change Order No. 1 to the construction contract (COF Contract No. 2014-0037, Resolution 2015-46) with Jones Bros. Contractors, LLC is a contract increase of $32,269.60. The project contingency will be reduced to cover this cost increase. This creates a new Contract Price of $1,285,526.91.
Recommendation
Staff recommends approval of Change Order No. 1 to the construction contract (COF Contract No. 2014-0037) with Jones Bros. Contractors, LLC.