DATE: November 17, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, City Engineer/Director of Engineering
Jonathan Marston, Assistant Director of Engineering
SUBJECT:
title
Capital Projects Status Update
body
Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning the status of some of the City’s capital projects.
Transportation
A. Mack Hatcher Parkway NW Extension
Key Dates: Design Start - August 14, 2007 (BOMA Approval); Re-Design Completion - October 2017; ROW Start - December 2009; ROW Completion - December 2017; Construction Bid Date - February 2018
Cost: Design - $3,502,501; ROW - $13,397,520 (Provided by TDOT); Construction - $58,700,000 (Provided by TDOT)
Status Update: On May 9, 2017, TDOT released its annual 3-year (FY 2018-2020) transportation program. The construction of Mack Hatcher Parkway, from Highway 96 West (SR-96) to Hillsboro Road (SR-106) is included in the list of projects. It is programmed to receive funding in FY 2018. City and TDOT staff working toward a February letting date.
B. Hillsboro Road Improvements Phase 2 (Independence Square to Mack Hatcher Pkwy)
Key Dates: Design Start - March 24, 2008 (BOMA Approval); Design Completion - March 2015; ROW Start - March 2013; ROW Completion - May 2015; Bid Date - January 2016; Construction Start - April 18, 2016; Original Construction Completion - June 21, 2017 (430 calendar days); Current Construction Completion - November 22, 2017 (CO#1 Additional 154 Calendar Days; 584 Calendar Days based upon delays and utility conflicts)
*Denotes Estimated Date
Cost: Design - $1,324,221 (Design fees include the SR96-IndSq Project as well); ROW - $3,000,000; Construction Bid - $11,995,005.13 ($1,750,000 Reimbursable through State and Federally Approved Funding; Includes AT&T and ATMOS Reimbursable items totaling $441,677.00); Current Construction - $12,049,584.48 (CO#1)
Status Update: There have been numerous utility conflicts throughout the project. Change Order No. 1 was approved for a 154-day contract extension, based upon utility conflicts. The City worked with the contractor to incorporate the MHP NW improvements along Hillsboro Rd into the Hillsboro Road Project, so residents aren’t inconvenienced twice with construction. The project was expected to be substantially complete and fully open to traffic by the contract by the end of November. Because of contractor delays, substantial completion may now be in December. Final project completion (asphalt topping and punch list items) should be in Spring 2018.
C. Hunters Bend Elementary Safe Routes to School
Key Dates: Design Start- January 2014; Design Complete - December 2015; ROW Acquisition - N/A; Construction Start - April 24, 2017; Construction Complete - July 24, 2017*
*Denotes Estimated Date
Cost: Design/Inspection - $157,955; Construction - $673,076
Status Update: The pre-construction meeting was held on April 20, 2017. A Notice to Proceed, with an effective date of April 24, 2017 was issued. Construction was originally scheduled to be complete by July 24, 2017. The contractor continues working toward completion of this project. A change order to add additional retaining walls was approved by the BOMA on November 14th. The contractual completion date of the contract is now January 31, 2018.
D. Sidewalk/Multi-use Trail along Murfreesboro Road (SR 96 East), Pinkerton Park to Mack Hatcher Parkway
Key Dates: Design Start- June 2014; Design Complete - June 2017;
ROW Acquisition - August 2017; Construction - January 2018* (with final stabilization in Spring 2018)
*Denotes Estimated Date
Cost: Total - $1,511,299.81
Status Update: Crews are working to complete as much of the project as possible prior to the end of the calendar year.
E. Franklin Road Streetscape (Harpeth River Bridge to Harpeth Industrial Court)
Key Dates: Design Start- January 2015; Design Complete - December 2017*;
ROW Acquisition Start - March 2018*; Construction Start - March 2019*
*Denotes Estimated Date
Cost: Total - $10,344,250.00 (Estimated)
Status Update: Design updates are still ongoing. Final water and sanitary sewer plans are complete. Final Right-of-Way and easement documents will be finalized in December of 2017. Right-of-Way Acquisition will begin in early 2018. Staff is working on a PSA for acquisition services.
F. East McEwen Drive Phase 4 Improvements
Key Dates: Design Start - April 2015; NEPA Completion - March 2018; Design Completion - September 2018*; ROW Acquisition Start - October 2018*; ROW Acquisition End - December 2019*; Construction Start - January 2020*; Construction End - May of 2022*;
*Denotes Estimated Date
Cost: Design - $1,210,000 (Preliminary - $497,000; Final - $713,000); NEPA - $125,018
ROW Acquisition - TBD; Construction - TBD
Status Update: A PSA (COF Contract No. 2017-0125) for the Environmental Phase was executed on June 13, 2017, with Civil & Environmental Consultants, Inc. The original schedule anticipated an approximate timeframe of 1-year for completion of the phase. All technical studies should be completed by the end of November. The final environmental document will be submitted to TDOT and FHWA for review in late-January 2018. Upon approval of the final environmental document, which is expected to take approximately 2 or 3 weeks, final design, to TDOT specification, can begin.
G. Columbia Avenue (Mack Hatcher Parkway to Downs Boulevard)
Key Dates: Preliminary Design/Environmental Start - March 2016; Preliminary Design/Environmental Completion - Novmeber 2017;
Final Design Start - 2018*; ROW Acquisition Start - 2019*; Construction Start - 2021*
*Denotes Estimated Date
Cost: Preliminary Design/Environmental - $1,070,450.00; Final Design - $1,000,000.00*; ROW - $4,000,000.00*; Construction - $15,000,000.00*. Currently funded by 80% Federal/20% State/0% Local. Total project estimate is $21MM.
*Denotes Estimated Cost per MPO TIP, FY2014-2017
Status Update: The BOMA has selected the five-lane access management option. Staff is working on finalizing utilities and pedestrian improvements to present to the Board.
H. Design of East McEwen/Cool Springs Blvd. Intersection (Roundabout) Improvements
Key Dates: Design Start - February 14, 2017 (BOMA Approved); Design Completion - December 2018*; ROW Start- January 2017*; ROW End - July 2018*; Construction Start - July 2018*; Construction End - December 2018*
*Denotes Estimated Date
Cost: Design - $74,995.00; ROW - TBD; Construction - TBD;
Status Update: Designer continues to work on the final design, which is expected to be submitted to the City by the end of the year.
I. Design of Intersection Improvements at Mallory Lane and Liberty Pike
Key Dates: Design Start - February 14, 2017 (BOMA Approved); Design Completion - TBD; ROW - TBD; Construction - TBD
Cost: Design - $229,965.00; ROW - TBD; Construction - TBD;
Status Update: Designer is working on the completion of plans.
Stormwater
A. 100-Block Battle Avenue Drainage Improvements
Key Dates: Design Start - July 24, 2012 (BOMA Approved); Design Completion - April 2018; Easement Acquisition Start - December 2017; Easement Acquisition Completion - June 2018; Bid Date - July 2018*; Construction Start - September 2018*; Construction Completion - March 2019*
*Denotes Estimated Dates
Cost: Initial Study - $46,500.00; Final Design - $131,700.00 (Including Amendment 1 of $68,200.00); Construction Estimate- $1,270,000.00
Status Update: The BOMA approved Resolution 2016-94 on January 10, 2017, authorizing the project to move forward into the ROW Acquisition and Construction Phases. Construction plans are nearing completion. Title searches and appraisals for easement acquisition have begun.
B. Jordan Branch of Spencer Creek (Cool Springs East) Stream Restoration
Key Dates: Design Start - May 26, 2015 (BOMA Approved); Design Completion -November 2017*; ROW/Easement Acquisition - December 2017*; Construction Start - February 2017* Construction End - August 2018*
*Denotes Estimated Dates
Cost: Design - $113,445.00; Construction Estimate - $750,000
Status Update: The HOA for Cool Springs East has submitted a letter of support for the current design concept. Resolution 2017-19 to approve the preliminary design and authorize staff to proceed with ROW acquisition, final design, and construction was approved by the BOMA at their July 11th meeting.
C. Ralston Creek (Liberty Hills) Stream Restoration
Key Dates: Feasibility Study Start - November 19, 2015 (BOMA Approved); Feasibility Study Completion - April 2017*; Design Start - September 2017; Design End - February 2017; ROW/Easement Acquisition - TBD; Construction - TBD
Cost: Design - $68,700.00
Status Update: Feasibility Study Complete. Consultant working on a stream bank stabilization project and updating the model to determine exact floodplain to present at a public meeting. A public meeting will be scheduled for January 2018 to determine how to proceed with the project and provide an overview of the feasibility study.
D. Harpeth River Bank Stabilization at the Water Reclamation Facility
Key Dates: Design Start - August 11, 2015 (BOMA Approved); Design Completion - April 2017*; ROW/Easement - N/A; Construction - TBD
Cost: Design - $74,000.00; ROW/Easement - N/A; Construction - 311,782.21
Status Update: Bids were received and opened on Monday, June 26TH. Resolution 2017-59 to award the construction contract was approved by the BOMA on August 8th. Work is continuing on this project.
E. Carnton Lane Culvert Replacement
Key Dates: Design Start- September 9, 2016 (BOMA Approved); Design Completion- July 2017; ROW/Easement - November 2017; Construction Start- February 2018*; Construction End - July 2018*
*Denotes Estimated Dates
Cost: Design - $18,580.00; ROW/Easement - N/A; Construction - TBD
Status Update: Final construction plans are complete. Project will be advertised for construction in December, with construction to begin in early 2018,
F. Watson Branch Culvert Rehabilitation
Key Dates: Design Start - November 22, 2016 (BOMA Approval); Design Completion - October 2017; ROW/Easement Start - November 2017; ROW/Easement End - March 2018; Construction Start - April 2018; Construction End - July 2018;
Cost: Design - $30,640.00; ROW/Easement - TBD; Construction - TBD
Status Update: Preliminary plans are complete. ARAP and CGP permits were approved by TDEC and received June 5, 2017. A permit to access TDOT right of way on Mack Hatcher was received June 13, 2017. Temporary construction easements and PU&DE easement documents are prepared and waiting to be approved. Staff is working on ROW Acquisition.
Parks
A. Southeast Municipal Complex Master Planning
Key Dates: Design Start - June 2017; Design Completion - August 2018*
*Denotes Estimate Dates
Cost: Design - $396,046.00
Status Update: PSA was executed on June 13, 2017, to BWSC for $396,046.00. Geotechnical investigation is completed. Traffic Analysis and ESA Permit are completed. Placement and footprint of new wastewater plant is being analyzed. A core group meeting was conducted on August 31 and input was received from all parties represented. Mass grading conceptual plan for plant site and access points of property are being analyzed for most feasible route.
B. Southeast Municipal Complex (Lockwood Parcel) Construction Documents
Key Dates: Design Start - July 2017; Design Completion - TBD;
Cost: Design - $310,158.00; Purchase of property - TBD; Construction - TBD;
Status Update: A PSA was executed on June 13, 2017, to BWSC for $310,158.00. Boundary survey of tract is completed. The Topographic survey is almost finished. Robinson Lake hydrographic survey and the preliminary dam analysis are completed. A more in-depth conceptual plan for the dam is underway. No additional site design work is proceeding until we determine if this City is going to proceed with the purchase of the property.
Water & Sewer
A. Goose Creek Inn Sewer Project
Key Dates: Design Start - April 11, 2017 (BOMA Approved); Design Completion - July 2017; ROW/Easement/Contracts Signed by landowners - July 2017; Construction - TBD
Cost: Design - $50,020.00; ROW/Easement/Contracts - TBD; Construction - est. $570,000.00
Status Update: Construction plans are complete, and the approved ARAP and General Construction Permit have been received from TDEC. Legal contracts have been signed by the three landowners. Project was bid on August 29, 2017 and the apparent low bid for construction was Civil Constructors, LLC., for $580,387.60. The new estimated project cost (including engineering, survey, permit, construction, management) is $685,407.60. Letters to accept the bid were sent to the three landowners on August 31, 2017. We are waiting on their response to continue and will issue a Notice to Proceed.
B. Henpeck Lane Sanitary Sewer Project
Key Dates: Design Start - July 2017; Design Completion - November 2018*; ROW/Easement Start - September 2017*; ROW/Easement End - April 2019*; Construction Start - August 2019*; Construction End - October 2020*;
*Denotes Estimated Dates
Cost: Design - $176,000; ROW/Easement/Contracts - $200,000; Construction - est. $2,000,000
Status Update: Construction plans are 60% complete. A public meeting is scheduled for December 5, 2017 at 6:00 PM. Permitting will take 180 days and will parallel ROW acquisition.