File #: 17-0780    Version: 1 Name:
Type: Contract/Agreement Status: Passed
File created: 8/25/2017 In control: Work Session
On agenda: 9/12/2017 Final action: 9/12/2017
Title: *Consideration of a Professional Services Agreement (COF Contract No. 2017-0175) with Hethcoat and Davis, Inc. for the Henpeck Lane Sanitary Sewer Extension Project in an Amount Not-to Exceed $172,297 (9/12/17 WS)
Sponsors: Paul Holzen, Michelle Hatcher
Attachments: 1. 2017-0175 Henpeck Ln Sewer PSA_with Attachments A and B.Law Approved 4_1.pdf

 

DATE:                                                               July 20, 2017

 

TO:                                          Board of Mayor and Aldermen

 

FROM:                                          Eric Stuckey, City Administrator

                                          Paul Holzen, Director of Engineering/City Engineer

                                          Michelle Hatcher, Director of Water Management

                                          

SUBJECT:                                          

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*Consideration of a Professional Services Agreement (COF Contract No. 2017-0175) with Hethcoat and Davis, Inc. for the Henpeck Lane Sanitary Sewer Extension Project in an Amount Not-to Exceed $172,297 (9/12/17 WS)

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Purpose

The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning COF Contract No. 2017-0175 with Hethcoat and Davis, Inc.

 

Background

Oak View Elementary School, located on Henpeck Lane, was constructed in 1993.  The school is located just outside the Franklin city limits and is served by a small onsite sanitary sewer system, commonly referred to as a “package plant.”  In addition to the Oak View Elementary site, Williamson County Schools (WCS) owns approximately 35 acres of land that has been identified as a potential site for a new middle school (grades 6th through 8th).  The new middle school, which is expected to open in the fall of 2020, is estimated to cost approximately $40 million and would house approximately 900 students.

 

To make this site viable, it is necessary to extend the City of Franklin’s sanitary sewer services to this site.  Both the new middle school and Oak View Elementary would be placed on the City’s sanitary sewer system.  The project generally consists of a 4,800 linear foot extension of a 12” gravity sanitary sewer main from the Five Mile Interceptor, which is located in the Goose Creek Sanitary Sewer Basin.  The proposed sewer main will be installed in the Ellington Park Subdivision and extended to the west across Lewisburg Pike to the Oak View Elementary property line.  The estimated cost for the extension of the sanitary sewer line extension is $2.36 million ($2.1 million for construction, $260,000 for design and land costs).  The estimated timeframe to complete this project is approximately 36 months.  

 

Financial Impact

The $172,297.00 cost of this contract is to be shared equally by Williamson County Schools and the City of Franklin.  The City’s portion of the project expense would come from the City’s County Facilities Tax fund. 

 

Recommendation

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Staff recommends approval of COF Contract No. 2017-0175 with Hethcoat and Davis, Inc.