File #: 16-0189    Version: 1 Name:
Type: Presentation Status: Agenda Ready
File created: 2/10/2016 In control: Work Session
On agenda: 2/23/2016 Final action:
Title: Discussion Concerning Process for Prioritization of Projects within the Capital Investment Program for Fiscal Years 2017 through 2026
Sponsors: Engineering

 

DATE:                                                               February 23, 2016

 

TO:                                          Board of Mayor and Aldermen

 

FROM:                                          Eric Stuckey, City Administrator

                                          Paul Holzen, City Engineer

                                          Jonathan Marston, Staff Engineer 3                     

                                          

SUBJECT:                                          

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Discussion Concerning Process for Prioritization of Projects within the Capital Investment Program for Fiscal Years 2017 through 2026

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Purpose

The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning the process for prioritization of projects within the Capital Investment Program (CIP) for Fiscal Years (FY) 2017 through 2026.

 

Background

On March 13, 2014, the BOMA approved Resolution 2014-13 to adopt a funding plan for the FY 2014-2018 CIP.  That resolution is the most recent update to the City’s CIP and provided a five year outlook regarding capital investments.  Concurrent with the annual budget process, staff recommends a reprioritization of the projects listed in the CIP.  Rather than focusing on a five-year timeframe, staff will be presenting projects that it believes will be needed in the next 10 years.  Staff anticipates updating this new 10-year CIP on an annual basis, concurrent with the annual budget process.  The intent of the 10-year CIP is to match available funding with needed projects and to highlight any funding “gaps.”

 

Process

For the upcoming prioritization of projects for the FY 2017-2026 CIP, staff recommends an initial project ranking by staff based upon the four themes of the FranklinForward Strategic Plan.  Below are some highlights of evaluation criteria staff will use organized by each of the strategic plan themes:

 

 

A Safe, Clean, and Livable City

•                     Eliminating a known or potential hazard, enhancing public safety.

•                     Impact of project deferral/delay.

•                     Environmental impact.

 

Effective and Fiscally Sound City Government Providing High-quality Services

•                     Rehabilitation, upgrade or new facility.

•                     Expected useful life and scope of project impact (neighborhood vs. community-wide impact).

•                     Availability of Federal/State funding.

•                     Project cost impact (capital and operating).

•                     Community support.

 

 

Quality Life Experiences

•                     Historic/Neighborhood impact.

•                     Service impact (new service, enhancement of existing services).

 

 

Sustainable Growth and Economic Prosperity

•                     Local economic impact (impact on job creation and investment).

•                     Revitalization on neighborhoods and existing business areas.

•                     Consistency with Land Use Plan and other approved long term plans such the Parks Master Plan, Integrated Water Resource Plan, and Comprehensive Transportation Network Plan

 

The initial staff ranking will be presented to the BOMA as a single, combined project listing and broken down into the following categories:

•                     Emergency Services

•                     General Services

•                     Parks and Recreation

•                     Public Utilities

•                     Stormwater

•                     Transportation

 

Both the combined listing and individual categorical listings will then be presented in the following tiers:

•                     Top 25% (««««)

•                     Top 50% («««)

•                     Bottom 50% (««)

•                     Bottom 25% («)

 

It is important to note that simply being listed in the CIP shows a project’s need and merit.  The tier system is simply a way to allow the City to focus on its most urgent needs.  Finance Department staff will utilize the initial tiered project lists to develop funding scenarios to implement as many projects as possible.  The project lists and the proposed funding scenarios will then be presented to the BOMA.  The BOMA will then select the 5-star («««««) high priority projects, which will receive funding.

 

Schedule

Staff proposes the following preliminary schedule for development of the FY 2017-2026 CIP:

 

•                     February 23, 2016 (BOMA Work Session)

Discussion of Prioritization Process & Schedule.

 

•                     March-April 2016 (BOMA Work Session)

Presentation of Preliminary Project Tiers and Discussion; BOMA to add any Additional Projects Not Currently Listed.

 

•                     May-June 2016 (BOMA Work Session)

Presentation of Project Tiers with Funding Scenarios; BOMA to Select High Priority (5-star) Projects.

 

•                     July-August 2016 (BOMA Work Session)

Final Discussion of FY 2017-2026 CIP

Approval of Resolution to Implement FY 2017-2026 CIP

 

Recommendation

rec

Staff recommends proceeding with the above listed process and schedule for reprioritization of projects listed in the CIP.