DATE: May 14, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
David Parker, City Engineer
Paul Holzen, Director of Engineering
William G. Banks, Staff Engineer I
SUBJECT:
title
Consideration of DRAFT Amendment No. 2 to the Professional Services Agreement (COF Contract No. 2012-0189) with Smith Seckman Reid, Inc. (SSR) for Limited Construction Engineering and Inspection Services on the Hillsboro Road Improvements Project (05/28/15 CIC 4-0)
body
Purpose
The purpose of this memorandum is to bring forward to the Board of Mayor and Aldermen (BOMA) a proposal from Smith Seckman Reid, Inc. (SSR) to modify their existing Professional Services Agreement for the Hillsboro Road Improvements Project.
Background
On January 22, 2013, the Board of Mayor and Aldermen approved a Professional Services Agreement with SSR for Limited Construction Engineering and Inspection Services for the new Sanitary Sewer and Water Line utilities on the Hillsboro Road Improvements Project Phase 1, SR96W to Independence Square (Phase I). Amendment #1 was approved by BOMA on July 8, 2014, which included fees for additional design and inspection work required to complete the project.
This Amendment #2 includes fees for the following:
1. Additional design to modify sheet W-3 of the Hillsboro Road Improvements Project Phase 2, Independence Square to Mack Hatcher Parkway plans to accommodate a future 12" water line being designed by CDM Smith for the Water Reclamation Facility.
2. Limited construction administration services for water and sewer improvements within the Hillsboro Road Improvements Phase 2 Project. SSR will attend various meetings, review contractor submittals and change order requests, providing engineering assistance during construction, and prepare record drawings.
3. See the attached proposal (Exhibit A) for additional explanation.
Financial Impact
The original Professional Services Agreement (COF Contract No. 2012-0189) with Smith Seckman Reid, Inc. (SSR) was at a not-to-exceed cost of Ten Thousand and No/100 dollars ($10,000.00). Amendment No. 1 to the Professional Services Agreement (COF Contract No. 2012-0189) with Smith Seckman Reid, Inc. (SSR) was in the amount of Five Thousand Five Hundred Seventy and No/100 dollars ($5,570.00). This created a new not-to-exceed total contract cost of Fifteen Thousand Five Hundred Seventy and No/100 dollars ($15,570.00). All costs were paid for out the Capital Improvement Budget for Hillsboro Road.
Amendment #2 to the Professional Services Agreement (COF Contract No. 2012-0189) with Smith Seckman Reid, Inc. is in the amount of Twenty Thousand and No/100 Dollars ($20,000.00). The new not-to-exceed contract total cost will be $35,570.00.
Recommendation
Staff recommends approval of Amendment No. 2 to the Professional Services Agreement (COF Contract No. 2012-0189) with Smith Seckman Reid, Inc. in the amount of Twenty Thousand and No/100 Dollars ($20,000.00).