DATE: May 13, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit Application for Wine Down Main Street in Downtown Franklin on November 7, 2015 Sponsored by the Boys and Girls Clubs of Middle Tennessee (05-26-15 WS).
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Purpose
The purpose of this memo is to outline recommendations for approval of the Wine Down Main Street event.
Background
The Boys & Girls Club of Middle Tennessee has requested an Event Permit for the Annual Wine Down Main Street scheduled for November 7, 2015. WDMS is a ticketed event that allows patrons with tickets to sample wines located in various stores along Main Street. This year's event will include a stage with live music at Five Points. Requested closure is 3 p.m. until 11 p.m. Estimated attendance is 2,000. All proceeds benefit the Boys & Girls Club.
Recommendation
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Staff recommends approval of the event application with the following recommendations:
· Applicant will provide a $1,000 refundable damage deposit to City prior to event.
· Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods.
· Advertise and staff a logical "safe ride" initiative
· Risk Management:
o Applicant will provide certificate of insurance naming the City as additional insured. Certificate should include liquor liability.
· Streets Department:
o Department will set-up closure and provide barricades beginning at 3 p.m. on November 7th.
o Department will close Fifth Third Bank quadrant of the Square at 5 a.m. on November 7th. Applicant will provide volunteers to close remaining quadrants of the Square and parking spaces along Main Street two hours before street closure (Department will provide cones).
o Applicant or designee will stay present at event until all vendors are gone.
o Department will provide clean-up crew for after the event.
· Police Department:
o Applicant will hire eight (8) extra-duty Franklin Police Officers to provide security and crowd control.
· Building & Neighborhood Services Department:
o Electrical permit will be required.
· Sanitation and Environmental Services Department:
o Applicant will pay for clean-up crew during the event ($150 per hour)
o Applicant must provide plan for disposal of grease.
· Revenue Management:
o Obtain beer permit from the City of Franklin (if needed) and special event liquor license from ABC.
· Fire Department:
o Contact Franklin Fire Department for Tent and event inspections.