DATE: November 17, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, City Engineer/Director of Engineering
William Banks, Staff Engineer
SUBJECT:
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Consideration of Resolution 2017-84, “A Resolution to Fund the Installation of a Temporary 5-Foot Wide Sidewalk from North of Claude Yates Drive to North of Mack Hatcher Parkway”.
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Resolution 2017-84.
Background
The construction contract for the Hillsboro Road Improvements Phase 2 Project was awarded to Eutaw Construction Company, Inc. on March 8, 2016, in the amount of $11,995,005.13. The current contract completion date is November 22, 2017. When completed, there will be a 1,100-foot sidewalk gap (see attached exhibit) on the east side of Hillsboro Road. This “gap” is a result of coordination between the Mack Hatcher Project and Hillsboro Road Project. The two projects will ultimately connect about 620 feet north of Claude Yates Drive. Some residents along the corridor have asked the city to install a temporary sidewalk until Mack Hatcher fills in the sidewalk gaps. The estimated cost associated with the additional work is around $125,000. It should be noted that 100% of this temporary sidewalk would be removed and relocated as part of the Mack Hatcher Project.
Currently, the city and state are working toward a February bidding date for the Mack Hatcher Project. We hope to see construction start in the spring / early summer of 2018. Once construction starts, the contractor will determine how to phase the project and may remove the temporary sidewalk at any time during construction of the Mack Hatcher Project. Prior to starting construction, the City would be required to design signal modifications at the intersection of Hillsboro Road and Mack Hatcher Parkway, obtain a TDOT permit, and then schedule the construction with our Street Department.
Financial Impact
The cost to install a temporary sidewalk is estimated to be between $100,000 - $125,000. It is estimated that the temporary sidewalk would be in service for between 6 - 24 months prior to TDOT’s contractor blocking pedestrian access, relocating utilities and widening the intersection of Mack Hatcher Parkway and Hillsboro Road. (specific timing will be determined later as the project schedule is set). It is unlikely that this cost could be absorbed in the existing contingency fund associated within the Hillsboro Road Improvements Project.
Recommendation
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Staff is seeking direction from the Board of Mayor and Aldermen. Approval of this resolution shall be contingent upon final review and approval by the City Attorney and City Administrator. The City Attorney and City Administrator shall be given the authority to make minor administrative changes to the resolution.