DATE: August 24, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, City Engineer/Director of Engineering
SUBJECT:
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Consideration of Amendment No. 4 to TDOT Agreement No. 120296 (COF Contract No. 2013-0022) for the Hunters Bend Elementary Safe Routes to School Project (PIN 118151.00)
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Amendment No. 4 to Tennessee Department of Transportation (TDOT) Agreement No. 120296 (COF Contract No. 2013-0022) for the Hunters Bend Elementary Safe Routes to School (SRTS) Project (PIN 118151.00.)
Background
The purpose of the Hunters Bend Elementary SRTS Project is to construct improvements to two (2) pedestrian tunnels and the surrounding area near Hunters Bend Elementary School. These improvements generally consist of: sidewalk replacement, earthwork, retaining wall construction, lighting, emergency call box, tunnel surround repair, and ADA improvements.
The history of the Local Agency Project Agreement (LAPA) (TDOT Agreement No. 120296; COF Contract No. 2013-0022) is as follows:
* April 23, 2013 - Original Agreement
* April 28, 2015 - Amendment No. 1 - Time Extension
* April 26, 2016 - Amendment No. 2 - Time Extension
* April 11, 2017 - Amendment No. 3 - Time Extension
The construction history of this project is:
* December 12, 2016 - Construction bids received and opened
* February 14, 2017 - BOMA awards construction bid
* April 20, 2017 - Pre-Construction Meeting
* April 24, 2017 - Effective Date of Notice to Proceed with Work
* July 24, 2017 - Scheduled Completion Date
The original LAPA with TDOT contained an Exhibit A (e.g. funding breakdown) of:
There have been several factors that have contributed to the significant cost overruns for this project. Those factors include:
* Significant delay during the design process
* Scope Creep
o Extended Project Limits
o Unexpected, but neces...
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