DATE: November 22, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Brock, Assistant City Administrator / CFO
Brad Wilson, Projects and Facilities Manager
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration Of Procurement Award To Tristar Energy, LLC Of Nashville, Tennessee On A Cost-Plus Basis In The Estimated Total Amount Of $14,600 Per Year For Supply And Delivery Of Winterized Diesel Fuel To Multiple Delivery Sites During A Term Of Award (Purchasing Office Procurement Solicitation No. 2020-004; Contract No. 2019-0361) (WS 12/10/19)
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Purpose
The purpose of this procurement is to purchase the supply and delivery of winterized diesel fuel to multiple delivery sites during a term of award of one (1) year with four (4) options to extend the term of award, each option to be for up to one (1) additional year, for a maximum possible term of award of five (5) years total. The winterized diesel fuel is intended for the following uses: (a) stationary generators at multiple remote locations as specified (and any other sites that may be identified by the City during the term of award) as "will-call" sites; (b) off-road machinery and equipment at multiple remote locations as specified (and any other sites that may be identified by the City during the term of award) as "keep-full" sites; and (c) any other uses that may be identified by the City during the term of award, possibly including City fleet vehicles that operate on the road, at one or more remote locations as specified (and any other sites that may be identified by the City during the term of award).
Background
The City published on November 7, 2019 a Notice to Bidders in the Williamson Herald for supply and delivery of winterized diesel fuel to multiple delivery sites during a term of award. In addition, bid documents were sent on or about the same date directly to thirteen (13) potential bidders known or thought to be interested in this solicit...
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