DATE: October 25, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, City Engineer/Director of Engineering
Jonathan Marston, Assistant Director of Engineering
SUBJECT:
title
Consideration of Amendment No. 5 to Tennessee Department of Transportation (TDOT) Agreement No. 110291 (COF Contract No. 2011-0129) for the Franklin ITS Extension (PIN 116144.00) and the Adaptive Signal Control Technology (PIN 116144.01) Projects for a Time Extension of Eighteen (18) Months (10/25/18 CIC 3-0)
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Amendment No. 5 to TDOT Agreement No. 110291 (COF Contract No. 2011-0129) for a time extension of 18 months.
Background
On September 13, 2011, the BOMA approved the TDOT Agreement No. 110291 (COF Contract No. 2011-0129) for the Franklin ITS Extension project (TDOT PIN 116144.00). The original project had a total budget of $2,500,000 at an 80/20 match, with the City's financial obligation being $500,000. The original intent of this project was to expand the City's ITS infrastructure, per the Franklin ITS Master Plan, which was approved by the BOMA on January 26, 2006. On June 11, 2013, the BOMA approved Amendment No. 1, which added "adaptive signal control" to the list of accepted work types and created a child project (TDOT PIN 116144.01) for the "implementation" of adaptive signal control technology (ASCT). On October 13, 2015, the BOMA approved Amendment No. 2, which allowed for a time extension and redistributed the existing funding. On November 8, 2016, the BOMA approved Amendment No. 3, which corrected some typographical errors and extended the contract completion date to December 31, 2017. Due to the expiration of the environmental clearances, the BOMA entered into Amendment No. 4 on December 12, 2017, which extended the contract deadline to December 31, 2018. Time extensions, if approved...
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