DATE: October 16, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator / CFO
Kevin Townsel, Human Resources Director
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration Of Procurement Award To Findley, Inc. Of Brentwood, Tennessee In The Estimated Annualized Amount Of $39,400 For Closed Employee Pension Plan And OPEB Actuarial Consulting Services For A Term Of Award (Purchasing Office Procurement Solicitation No. 2019-001; Contract No. 2018-0225) (10/23/18 Work Session)
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Purpose
The purpose of this procurement is to purchase closed employee pension plan and other post-employment benefits (OPEB) actuarial consulting services for a term of award of three (3) years, with up to two (2) options to extend, each time for up to one (1) additional year, for a maximum possible term of award of five (5) years total.
Background
The City published on August 9, 2018 a Notice to Proposers in the Williamson Herald for closed employee pension plan and OPEB actuarial consulting services. In addition, solicitation documents were sent on or about the same date directly to five (5) potential proposers known or thought to be interested in this solicitation. Proposals from three (3) service providers were publicly opened at the submittal opening held on September 11, 2018. A tabulation of the proposals received for this solicitation is attached.
Using evaluation criteria included in the request for proposals, the proposal evaluation team, consisting of Assistant City Administrator for Finance and Administration / CFO Kristine Tallent, City Comptroller Mike Lowe, Benefits/Risk Manager Sara Sylvis, and retired Assistant City Administrator for Finance and Administration / CFO Russ Truell, recommended the City interview the two firms submitting the proposals ranked highest by the proposal evaluation team, namely Acuff & Associates (which is the incumbent service provider) ...
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