DATE: August 6, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator / CFO
Brian Wilcox, Purchasing Manager
SUBJECT:
title
Options To Extend The Terms Of Award For Certain Procurements As Recently Exercised (Contracts 2015-0091 With Public Risk Insurers, 2015-0106 With Sun Life Assurance Company Of Canada, 2014-0129 With Evans Petree Pc, 2015-0035 With Hach Company, 2015-0363 With Brenntag Mid-South, Inc., 2015-0362 With American Development Corp., 2015-0361 With American Development Corp., 2016-0102 With Brenntag Mid-South, Inc., 2016-0104 With Gulbrandsen Technologies, Inc., And 2016-0101 With American Development Corporation)
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Purpose
The purpose of this memorandum is to report that options to extend the terms of award for certain procurements have been recently exercised.
Background
Options to extend the terms of award for the following procurement have been recently exercised:
Financial Impact
In general, exercising options to extend terms of award is anticipated in the City’s current fiscal year budget. Further, each department has indicated that the City’s approved budget currently provides sufficient funding for the City exercising the option to extend or, if applicable, for the portion of the extended term of award to be allocated to the current City fiscal year.
Attachment
Copies of the notices of intent to exercise these options, as accepted by the respective vendors, are attached.