DATE: May 1, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit for Prayer Breakfast at the Park at Harlinsdale Farm sponsored by Unite Williamson on October 20, 2018. (05/08/18 WS)
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Purpose
The purpose of this memorandum is to outline recommendations for a Prayer Breakfast at The Park at Harlinsdale Farm.
Background
Unite Williamson is requesting the use of Harlinsdale Farm for a Prayer Breakfast on October 20, 2018. This interfaith, first time event, will feature music and speakers. They anticipate 350 attendees.
Recommendation
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Staff recommends approval with the following conditions:
• Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods.
Risk Management:
• Applicant will provide certificate of insurance naming the City as additional insured.
Building & Neighborhood Services Department:
• Applicant will contact the Department to determine if Special Event Electrical Permit is needed.
Police Department:
• Applicant will hire extra-duty Franklin Police Officers to handle traffic control.
Sanitation & Environmental Services:
• Applicant will work with department to develop a clean-up plan.
Parks Department:
• All coordinating regarding the event, including fees and pre-event site meetings, will be done with the Programming Division at the Parks Department.
Fire Department/EMS
• Applicant will contact department regarding tent requirements and to schedule inspection for tents.